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Executives Consultants, Inc. Job Opportunity

ECI provides a full range of executive management services for a variety of trade and professional association programs from in-house bookkeeping, meetings or communications programs to specialized government liaison programs. Learn more about the services we provide to in-house clients on an on-going basis. Specialized industry programs can also be delivered on a custom design basis.

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Position: Administrative Assistant

Location: This position is being offered at the company’s main office in Shallowater, TX.

Salary: Salary range $2,500-$2,800 / Mo. based on education & experience.

Functions: To assist the account executive in the execution of a wide variety of program activities involving clerical, administrative or creative functions on either routine work assignments or special project activities including, but not limited to:

  • Database Management: Review, update and provide data entry support for customer and client information and subscription databases created in FileMaker Pro.
  • Accounting & Bookkeeping Support: Managing accounts receivable for client organizations and journalizing income deposits in QuickBooks Pro. (Note: Accounting is an ancilliary function and not the major emphasis of this position.)
  • Communications:  Assisting manager with client services inquiries and email requests. Manage group e-blast communications and group notices via Constant Contact. Manage Facebook, Twitter and Linkedin messaging.
  • Meetings and Conventions: Provide data entry for meeting registrants, track event participation and funding and provide onsite event support.
  • General Project and Program Support: Provide administrative support to company and client programs as needed.

Skills: 

  • The ability to organize multiple task priorities, coordinate functional activities and communicate progress and results is essential. 
  • Excellent computer skills using Microsoft Office are required. 
  • Knowledge of Adobe InDesign is extremely useful. 
  • The ability to type, spell, copy edit and proof own work and that of others is required. 
  • The ability to understand and follow instructions is critical.
  • Must be a self-starter capable of producing own research, reports, communications and other work products in a Mac OSX environment.
  • Must be able to work independently and with other staff and volunteers to assure organizational objectives move forward in a timely manner.

Requirements:

  • A bachelors degree with a minimun 3.0 GPA in business administration, mass communications, english or journalism is preferred. Experience will also be considered.
  • Proficiency in the Mac OSX operating platform and software including:
    • MicroSoft Office Suite
    • Adobe InDesign & Photoshop
    • FileMaker Pro Database
    • QuickBooks Pro for Mac
  • Ability to travel is essential.
  • Exceptional communications skills.
  • Proficiency in electronic communications methods and technologies.

To Apply:

  1. Submit a one-page cover letter with salary history and current compensation requirements. Letters without salary history will not be considered.
  2. Include a 2-page resume emphasizing experience directly relating to the requirements of this position.
  3. Submit items 1-2 to personnel@assnctr.com.