Position: Administrative Assistant
Location: This position is being offered at the company’s main office in Shallowater, TX.
Salary: Salary range $2,500-$2,800 / Mo. based on education & experience.
Functions: To assist the account executive in the execution of a wide variety of program activities involving clerical, administrative or creative functions on either routine work assignments or special project activities including, but not limited to:
- Database Management: Review, update and provide data entry support for customer and client information and subscription databases created in FileMaker Pro.
- Accounting & Bookkeeping Support: Managing accounts receivable for client organizations and journalizing income deposits in QuickBooks Pro. (Note: Accounting is an ancilliary function and not the major emphasis of this position.)
- Communications: Assisting manager with client services inquiries and email requests. Manage group e-blast communications and group notices via Constant Contact. Manage Facebook, Twitter and Linkedin messaging.
- Meetings and Conventions: Provide data entry for meeting registrants, track event participation and funding and provide onsite event support.
- General Project and Program Support: Provide administrative support to company and client programs as needed.
Skills:
- The ability to organize multiple task priorities, coordinate functional activities and communicate progress and results is essential.
- Excellent computer skills using Microsoft Office are required.
- Knowledge of Adobe InDesign is extremely useful.
- The ability to type, spell, copy edit and proof own work and that of others is required.
- The ability to understand and follow instructions is critical.
- Must be a self-starter capable of producing own research, reports, communications and other work products in a Mac OSX environment.
- Must be able to work independently and with other staff and volunteers to assure organizational objectives move forward in a timely manner.
Requirements:
- A bachelors degree with a minimun 3.0 GPA in business administration, mass communications, english or journalism is preferred. Experience will also be considered.
- Proficiency in the Mac OSX operating platform and software including:
- MicroSoft Office Suite
- Adobe InDesign & Photoshop
- FileMaker Pro Database
- QuickBooks Pro for Mac
- Ability to travel is essential.
- Exceptional communications skills.
- Proficiency in electronic communications methods and technologies.
To Apply:
- Submit a one-page cover letter with salary history and current compensation requirements. Letters without salary history will not be considered.
- Include a 2-page resume emphasizing experience directly relating to the requirements of this position.
- Submit items 1-2 to personnel@assnctr.com.